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Are there any exceptions for filling in the compulsory identification form?


From 1 January 2024, OVAM requires the use of the digital identification form while transporting waste. Is this compulsory for everyone or are there exceptions? We looked into it.

Stricter waste shipment procedure

Accurately identifying and documenting waste materials is a crucial aspect of responsible waste management. OVAM aims to launch a stricter standard procedure with the mandatory identification form for tracking waste from production to processing. However, what exceptions exist in the new legislation?

Exceptions outlined

In the intricate realm of waste management, there are indeed scenarios where filling out the identification form is not mandatory. Let's take a look at some of these exceptions:

  • Household and similar waste materials: When it comes to waste collected during a single household waste collection round or comparable business waste, completing the identification form may not be required.
  • Small-scale entrepreneurs and individuals: Individuals bringing their waste to collection points or small-scale entrepreneurs with fewer than ten employees generating their own waste might, in certain cases, be exempt from the identification form.
  • Specific business circumstances: Exceptions also apply to scenarios involving waste generated by third-party maintenance services, supplier take-back obligations, or when waste is transported via pipelines.
  • Specialized centers and specific transports: Entities such as recycling or re-use centers for electrical equipment, waste producers within collective arrangements on industrial estates, or transports of animal waste according to specific regulations may also be exempt from filling out the identification form.

Although these exceptions apply, it's important to note that certain situations still require receiving transfer notes upon the transfer of business waste materials.

Be sure to stay tuned

The identification form remains a vital tool for tracking and managing waste overall. However, it's equally essential to be aware of exceptions that may apply to specific circumstances.

Integration of software in QEOS system

QEOS has developed its own application to support businesses transitioning to the mandatory digital identification form. Our system is expected to soon receive approval from OVAM and has already been integrated into QEOS's capabilities. The software now involves all actors in the traceability chain to ensure seamless circulation of information.

More about the digital identification form
Digital identification of waste documents from 2023
End of transition period for digital identification form is approaching